(a) Right to Information Act (RIA) Cell
The University Grants Commission is an autonomous body under MHRD and provides information to the applicants under Right to Information Act, 2005. The RIA cell receives the applications/appeals and forwards them to different Central Public Information Officers (CPIOs)/ Appellate Authorities who have the relevant information.
• There are 24 Appellate Authorities and 39 CPIOs in the office of the UGC, including the main office, branch offices and Regional offices.
• All the Bureau Heads in the UGC are designated as Appellate Authorities under RTI and the Deputy Secretaries/ Under Secretaries/Education Officers in the bureau under them are designated as Central Public Information Officers.
• The RTI applications / appeals from the applicants and notices/ decisions from Central Information Commission, etc. are centrally received in the name of Central Public Information Officer (CPIO) at the main office and forwarded to the CPIOs concerned who have the requisite information.
• A copy of the RTI application/appeal/notice/decision is retained in the RIA cell for record.
• The data of quarterly/ annual report of number of RTI applications/ appeals/fee, etc. is prepared by RIA Cell and uploaded on the CIC portal and on UGC website.
• The RTI applications/appeals received at Regional Offices are being dealt directly by the respective Central Public Information Officers/ Appellate Authorities.
• The record of the RTI fee collected from the applicants is also maintained by the RIA Cell.
• The list of Central Public Information Officers/ Appellate Authorities is placed on the UGC website
During the year 2014-15, UGC received and disposed of 16,648 RTI applications and 1,199 Appeals. The RTI fee collected was 95,850 /-and the additional fee 46,259/- during the year 2014-15.
(b) Pay Scale Cell
The Pay Scale Cell, set up in 1984, is entrusted with the responsibility of coordinating the work of Pay Review Committees set up from time to time. It interacts with the National Level Organizations of teachers and also the MHRD in matters relating to Pay Scales, Career Advancement Scheme (CAS) advance increments for M.Phil/ Ph.D. degree holders, Refresher Courses/Orientation Courses, Counting of Past Service & other Misc. queries in Universities and Colleges. The Pay Scale Section also deals with policy matters relating to Minimum qualifications, Age of Superannuation & other service conditions of teachers and other academic staff in Universities and Colleges.
Evaluation/Assessment Reports/Papers for promotion from Reader to Professor under Career Advancement Scheme for the period 2014-15.
The UGC has been monitoring the Selection Process for promotion from Reader to the post of Professor under CAS in all recognized Universities. During the reporting year i.e. 2014-15, no UGC observer was appointed to oversee the Selection Process for promotion from the post of Reader to the post of Professor under CAS. However, the reports/ papers/publications/evaluation – assessment reports in respect of the candidates concerned who were interviewed by the Selection Committee were sent by the Universities/Colleges to the Commission and the same are assessed by the Bureau. Further, the UGC has framed UGC (Minimum Qualifications for Appointment of Teachers and Other Academic Staff in Universities and Colleges and Measures for the Maintenance of Standards in Higher Education) Regulations, 2010 which came into effect from 30.06.2010. There is no provision for nomination of UGC observer as per these Regulations, 2010.
(c) SC/ST/OBC Cell
The SC/ST/OBC Cell of UGC monitors the effective implementation of the Reservation Policy for SC, ST& OBC candidates in admissions, and teaching and non-teaching posts in universities and colleges. The UGC constituted a Standing Committee to oversee the effective implementation of the reservation policy in universities and colleges. The Committee consists of academic experts, former Vice-Chancellors and distinguished persons in the field of higher education. The Standing Committee and Sub-Standing Committee meet from time to time and monitor the status of reservations and the backlog in vacancies in universities and colleges.
As per the directions of the Government of India, the UGC has been striving for the implementation of reservation policy for other backward classes (OBCs) in teaching, non-teaching and in admissions. Instructions have been issued to implement 27% reservation for OBCs in all the grant-in-aid institutions funded by the Central Government, except minority Intuitions under Article 3(1) of the Constitution of India. A Standing Committee has also been constituted by the UGC for the welfare of Other Backward Classes to assess and monitor the implementation of the reservation policy for OBCs in appointments and admissions in universities, colleges and other institutions of higher education.
The cell collects information from Central, State and Deemed universities under section 12B of the UGC Act on backlog vacancies and the action taken by the universities to fill up these posts. The information collected is forwarded to the Ministry of Human Resource Development.
(d) Minorities Cell
The Minorities Cell of the UGC deals with the issues relating to minorities, like giving the status of Deemed Universities to Minorities Institutions, providing affiliation to Minorities Institutions with the Universities and dealing with other minorities – related issues.
The Standing Committee for Welfare of Minorities regularly monitors and reviews the ongoing schemes for welfare of Minorities. The Standing Committee holds its meeting once or twice in a year, as per the direction of the Government of India, and the meeting of the Sub-Committee for the Welfare of Minorities constituted is held from time to time. The Committee recommended the inclusion of Sub-Component to enhance the number of schemes for welfare of Minorities.
(e) Vigilance Cell
The University Grants Commission has set up a Vigilance Cell in accordance with the instructions of the Government of India to keep a close watch on official work so that it does not indulge in acts of corruption. The Cell, generally, is headed by an officer of Joint Secretary rank or above on the recommendation of the Chairman, UGC, which is duly vetted by the Central Vigilance Commission. The Chief Vigilance Officer (CVO) is mainly responsible for the prevention and detection of corruption cases in the UGC, Universities / Colleges and to take legal action wherever necessary. The CVO is to further ensure the following:
o maintenance of proper surveillance on officers of doubtful integrity;
o prompt observance of Conduct Rules relating to integrity covering (i) statement of assets and acquisitions (ii) gifts (iii) relatives employed in private firms or doing private business (iv) benami transactions;
o locating sensitive spots, regular and surprise inspections of such spots and proper scrutiny of personnel who are posted in sensitive posts;
o introduction of preventive measures for bringing transparency and simplicity in the process of allocation and disbursement of grants to universities and colleges
The UGC observed the Vigilance awareness week from 27th October, 2014 to 1st November, 2014 by administering the pledge, displaying banners and posters and distributing pamphlets, etc. during the period under report.
During 2014-15, the Vigilance Cell received complaints from CVC (15), MHRD (11), CBI (29) and various Universities / Colleges and other agencies(255). The complaints received against Universities and Colleges have been forwarded to the bureau concerned of the UGC for taking necessary action. The Complaints of sensitive nature had been placed before the Standing Committee on Vigilance (SCV) appointed by Chairman, UGC. The Cell initiates action according to the recommendations of SCV/Vigilance Enquiry Committee.
On the recommendation of SCV, Enquiry Committees were constituted in some cases by the Chairman, UGC to look into the complaints regarding misuse of UGC funds. On the basis of the findings of Enquiry Committee and recommendation of SCV the release of further UGC grant to three colleges were stopped till further orders during the year under report.
As on 31.12.2014 there are 40 complaints pending for disposal. Out of 40 cases 4 cases are against UGC employees and rest of them are against University / Colleges employees.
(f) Legal Cell
The Legal Cell was established in 1989 in the UGC main Office. The Legal Cell deals with Court Cases in Supreme Court of Court of India, various High Courts, District Courts, Tribunals/ Forums / Commissions, etc.
Presently,most of the running cases are regarding pay scales, qualifications, age of superannuation,selection of teaching and non-teaching staff in the Universities and Colleges, admission in Professional Courses, UGC NET examination and Establishment of different Institutions / Fake Institutions, etc. Some cases are regarding Administrative matters of UGC staff also.
A panel of Advocates in different courts including Supreme Court of India has been prepared with the approval of Competent Authority and assigned the task of defending the cases on behalf of UGC.
Detailed below are the year wise number of cases involved and the expenditure incurred on them (2012-13 to 2014-15).
|Year||No. of cases received||Exp. Incurred on the Bills of Advocates. (In lakhs.)
Graph 1.4(f) :Year-wise number of cases received and Expenditure incurred (In Lakh)
(g) Desk: Parliament Matters
Desk: Parliament matters in the UGC office coordinates the replies to Parliament Questions related to higher education received from various Ministries of the Govt. of India, particularly the Ministry of Human Resource Development.
The number of parliament questions received & replied during budget / monsoon / winter Sessions of Lok Sabha / Rajya Sabha during 2014-2015 is given below:
|Year||Total number of Parliament Questions|
|Out of Total, Number of Starred|
|Number of Assurances
2014-15 (1st April 2014 to 31st March 2015)
|Session Date||Lok Sabha Parliament|
|Rajya Sabha Parliament|
|7th July 2014 to 14th August 2014||150||14||122||14||272||28||300
|24th November 2014 to 23rd December|
|23rd February 2015 to 20th March|
(h) Cell against Malpractices
The Cell against Malpractices, established on 30 May, 1996, deals with matters relating to the existence/ functioning of fake or unrecognized universities/ institutions in the country which are awarding degrees in contravention of the UGC Act, 1956. These are not established institutions under a State Act or a Central Act or a Provincial Act or an Institution specially empowered to confer or grant degrees. Therefore, the fake Universities/ Institutions are not recognized under Section 2(f) of the UGC Act, 1956.
- The basic objective of the Cell is to collect information through print media and other sources and bring it to the notice of the commission and to identify fake universities on the basis of complaints received from public/ students/parents and include the name of fake universities in the list of fake universities maintained by the UGC.
- For awareness of public/students the UGC every year publishes Public Notice on fake universities as well as unrecognized status of IIPM in the leading daily newspapers in Hindi & English language and warn them not to seek admission in such fake universities. These are also posted on the UGC website: www.ugc.ac.in.
- The UGC requests the Chief Secretaries/Education Secretaries/Principal Secretaries of all States/U.T for taking action against fake universities functioning in their jurisdiction.
Presently, there are 21 fake Universities/Institutions on the list of fake Universities maintained by the UGC. The Statewise list of 21 Fake Universities is available at UGC website.